If you are in the market for a printer, you know that there are so many options out there. There are various sizes, speeds, resolutions, shapes, colors… (list continues forever). With all of these options, what do you need to focus on to make sure you get the right printer for you? All you need is a machine that will spit out the documents on your computer and make them look pretty good. Well here are three important features to consider when concerning the quality of the documents you need to produce.

Monthly Duty Cycle: This number indicates how durable the printer is and how much print volume it can handle in a given month. A lower volume printer like the one you use in your home probably won't even have a monthly duty cycle number so if your print volume is very low, then don't even worry about it. Otherwise, when looking at the numbers, know that the monthly duty cycle number is often about 6-8 times what you should realistically expect the printer to be capable of printing in a month.

With the continuous advancement in print technology, phones and electronic capabilities in general, we are now able to do a lot more on the go. We used to only have internet at the office, now all we have to do is reach into our pockets to check email, or send reports. Printer drivers used to be a nightmare of options and settings. Now, drivers have standards and are generally pretty easy to install and use.

Overall, technology is becoming more advanced while becoming easier to use. This trend is also helping technologies merge to allow for new possibilities. One relatively new development is the ability to print from iPads and iPhones, and other smartphones soon to follow. The feature is called Air Print and is only supported on select printers and brands. While more and more models and brands are becoming compatible, there is an alternative method as well.

Automated Document Capture and Routing is quickly becoming one of the most utilized forms of document management, giving your business the ability to create and maintain an accurate, easily searchable digital archive. The benefits of a digital archive are extensive, and will give your business a leg up on the competition when it comes to cost reduction, improved productivity and the ability to facilitate improved collaboration between employees, whether they are in the same office or across the globe.

Automating the capture and routing of documents in your business is simple, and can be easily implemented utilizing your current Multifunction technology. Multifunction printers when networked with your digital archive allow you to scan and index documents with ease, giving employees simultaneous access to important documents. You can even set permissions and password protect your confidential files, granting access only to those who are approved to view and edit.

Blue is associated with trustworthiness and is effectively used by many service industry companies. Particularly, a large amount of insurance companies rely on blue to back their message of security and safety.

Red is attention grabbing, powerful and evokes emotion. It also stands out from other colors and can help your brand get seen through the myriad of other companies out there.

Green is associated with money and wealth but can also have a calming effect. Think of all the brands positioned as natural and environmentally friendly that use the color green.