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document management

Pitfalls of Paper Based Document Management

Posted Mon, 2012-01-16 19:46 by Web Master

Document Management systems are quickly becoming popular means to reorganize the data within an organization and make it more accessible to those who need it. Document Management systems give your office the ability to archive documents digitally, increasing efficiency and saving money.

Traditional means of Document Management can actually become a hindrance on a business if left unattended. It is very easy to let physical documents take over your storage and office space. The more physical documents that your office has, the more likely documents are to get lost or misfiled.

Here are some shocking statistics about traditional document management systems:

· 90% of documents are still stored on paper

· Documents on average are copied 19 times in their lifetime

· It costs an office an average of $120 in labor to find misfiled

Why Automation Should be Your Company’s New Year’s Resolution.

Posted Thu, 2010-01-21 23:23 by Webmaster

Everyone knows how bad the economy was this past year and this downturn caused many companies to put their IT strategies on hold. Others however, saw this as an opportunity to be proactive and begin implementing automation and moving forward with new ways of getting the job done. As we head into the New Year, look at these strategies to think about re-organizing and working smarter.

  1. Be proactive! While companies need to react quickly to industry trends and changing economic and world Business Presentationenvironments, they also need to formulate strategies for the future. Think about creating a team who will think ahead and make sure the company will get where it wants to go in the next few years.
  2. Follow a business strategy roadmap. Don’t just jump blindly expecting the technology to magically work for you. Build a business strategy that will clarify and outline the issues you’re trying to solve. Be sure that your company is starting with a good foundation for their infrastructure that can be further built upon.
  3. You don’t have to implement everything at once. In fact, it is much more practical automate your business according to a strategic plan—focus on what needs attention first. Look at your industry specific government regulations to see how they expect a company to handle information management.
  4. Don’t wait to “play it safe” and have other companies experiment with new technology. If you stand back and wait for another company to make the first step and prove automation as a valuable investment, the next generation of technology will already have hit the business world. Your company will remain one step behind other innovating companies and will lose competitive edge.
  5. Think about your return on investment (ROI). If you’re worried about staffing and hiring issues, realize that once automation is implemented, people used to working manually with documents can be re-deployed to other valuable tasks. While automation still needs staff to run it, the amount of personnel can be greatly reduced. This feeds right into the ROI. Create a flowchart and see how much faster your product can hit the market with new technology. That’s savings.