Scanning - what's the story?

Electronic documents are easy to archive and locate and, they don't take up physical space like paper files do. Once converted to an electronic file, your document becomes interactive and useful: search for it from your desktop, find it almost instantly, edit it, combine it with other electronic files, save it to disk or USB drive, email it, transfer it via FTP or other transfer protocol, put it on a website.

 

 

By scanning several large binders of MSDS information sheets and converting them to searchable PDF files, a manufacturing firm has created a fast, easy system to find chemical and first aid information in emergencies. By entering in a product name or chemical description into a workstation search bar, the correct information sheet(s) can be found in the database and displayed on the workstation monitor almost immediately. 

 

Accounting firms are scanning client papers and combining tax forms, receipts, and other paper-based documents with electronic spread sheets and other electronic files. These combined files put all the information for each client into one place, allowing instant access to all of the information without shuffling paper. These files can be securely accessed via web or FTP transfer from off-site so that items can be reviewed without copying moving physical documents.

 

Legal offices are using this technology to compile case files and legal briefs including court papers, tickets, insurance documents, law-enforcement documents, photographs, letters and correspondence and other information. These can be accessed by attorneys and others via secure web connections and archived for instant retrieval if needed in the future.

 

By eliminating the need to physically search for papers and information, electronic files allow easy, fast access to the information you need. Once you have it, you can edit it, combine it with other information and transfer it to other users electronically. Access to your data can be secured and controlled, eliminating the security risks posed by paper documents.

 

Systems are available for every size office and operation and, they aren't mysterious or difficult to use. Once you make the move to electronic, you'll wonder why you waited so long! Give us a call to discuss the options or browse our product pages to see what is available.

 

 

Note: We are still updating our site so more information is on it's way. If you don't see what you need, call us at 970-204-6927 and ask for Ben DeVries, our desktop scanning specialist or Jeff Rupert, our Treeno product specialist.