If your business has grown to the point where you need to get a second printer, congratulations!
As any business grows, so too will its document processing needs. Inevitably, one Xerox multifunction printer—for all of the amazing things it can do—won’t be enough to handle the needs of a larger staff or additional locations.
The good news is that Xerox has made it much easier than you might expect to start expanding your printer fleet today. Let’s discuss the Xerox cloning feature so that you can get your second, third, or even your tenth Xerox MFP up and running in no time.
How the Xerox Cloning Feature Works
In a nutshell, the Xerox cloning feature allows you to create an exact duplicate of your settings on a second printer. Your machine’s configuration will be exported to a file, which you can then send over to the second printer to be installed. Once completed, your second printer will have the exact same configuration as the first—everything just the way you like it.
However, there is one noteworthy caveat: the second printer must be of the same make and model as the first. So, for example, you can’t take cloned settings from an AltaLink and send them over to a VersaLink machine or vice versa. Additionally, the second machine must have the same system software version (which is usually easily accomplished by simply updating the machine to the latest version).
An easy way to compare two printers to make sure that a cloned settings file will be accepted by the second machine is to print out a system settings report on both. Compare the two and, if everything matches up, you’ll be good to go.
Additional Benefits of the Xerox Cloning Feature
A further benefit of the cloning feature is that you can actually choose which settings you want to export in groups. Whether you’re choosing settings groups or simply want a copy of everything, the Xerox cloning feature is smart enough to know what settings shouldn’t be copied over. A good example of this are network configurations, which aren’t copied over because each machine on your network requires a unique IP address and doing so would cause a network conflict.
Finally, it’s well worth noting that even if you don’t have a second printer it’s worth running the Xerox cloning feature and generating a settings file as a backup. In the rare event that something ever went haywire, you could simply install your cloned settings onto the same machine and everything would be back to normal.
How to Manage a Small But Growing Printer Fleet
Expanding your printer fleet is an exciting time for any business. Things will go more smoothly if you consider a few different factors such as your supply budget, the physical placement of the printers, and ensuring that you’re following best practices for security.
Make sure to check out our post Office Upgrades in 2019: Technology That Grows With You for some additional ideas on how to extend the functionality of your Xerox MFP and get the most out of it for years to come.
Want to Learn More About Xerox MFP Features?
The modern Xerox MFP is jam-packed with features. We’ve covered them extensively here on the Professional Document Solutions blog, for example, take a look at this post about how Xerox technology has impacted remote work.