What makes a Xerox multifunction printer so powerful?
There are plenty of reasons one could give, ranging from industry-leading ease-of-use, cloud connectivity, or top of the line security features that keep your data safe.
While these reasons are all true, you could also argue that the best thing about a modern multifunction printer from Xerox is how much flexibility and customization options are given to administrators—it’s hard to pin down an exact “feature list” for these units, because their functionality can be dramatically extended thanks to both official Xerox apps as well as apps from approved third parties.
In this post, we’ll take a look at some of the apps you can use to “supercharge” your Xerox MFP with new features. To find any of the apps discussed here, or to discover other ones on your own, just visit the Xerox App Gallery.
Having said that, let’s kick things off with by discussing a special kind of app that comes built in with many modern MFPs:
Create Your Own Apps With Xerox One-Touch Apps
Did you know that you can create your own apps on your Xerox MFP?
As we pointed out in our post Xerox MFP Q&A: What’s the Difference Between a One-Touch App and A Saved Job? a One-Touch app is a predetermined series of instructions that your MFP can follow which are executed via a single-press app button on the main display.
These apps are incredibly useful for automating tasks that you repeat often, especially complex tasks or jobs that require many steps. For example, scanning a document, saving it to your cloud storage platform, printing a 4-up copy, and emailing it to three other people in your organization and yourself.
Going through all of those steps on your own wouldn’t necessarily be difficult thanks to Xerox’s well known user-friendliness, but it would be time consuming. With a One-Touch app, you could complete all of those steps with a single press of a button.
Account & Customer Management With QuickBooks Online, Salesforce, and Other Apps
Your Xerox MFP can integrate seamlessly with the other software and apps your business already relies on. For example, the QuickBooks Online App makes expense reporting easier than ever before. This app allows staff to scan multiple receipts at one time, automatically create an expense report based on that data, and then forward the expense report to the accounting person responsible for approval.
If you’re already a Salesforce user, you can get the Xerox Connect App for Salesforce to integrate your CRM with your Xerox MFP, allowing you to access client contact information from the device itself. For example, you can scan a document and send it directly to a contact without having to go back to your computer or mobile device to do so.
Real-Time Proofreading with the Xerox Proofreader Service App
One of the most impressive apps for anyone who deals with a lot of written content, such as marketing directors or educators, is the Xerox Proofreader Service App. This app has been designed to check a document—either accessed on the printer’s local storage, the cloud, or after having been scanned in—for spelling mistakes, grammatical errors, and possible plagiarism.
The Future is Now With Xerox’s Gabi Voice
Not strictly “just” an app, but more of an add-on technology, this software from Xerox is a real game changer, particularly for businesses who need to meet federal 508c regulations and accessibility requirements. Gabi, or Global Artificial Business Intelligence, allow users to give their printer voice commands in natural language sentences.
Are You Ready to Transform The Way You Do Business With Xerox?
The apps discussed here are just the beginning of what you can do with your Xerox MFP. If you’d like to learn more about how to transform your day-to-day business operations and maximize your team’s efficiency and productivity, we’d love to answer all of your questions. Please feel free to get in touch with us at Professional Document Solutions.