Most office workers are accustomed to using a multifunction printer for their document scanning. This is great for, “ad-hoc” scanning; however, when a worker is scanning mixed-sized originals, the process can become very tedious. Additionally, when you have a device that scans, copies, prints and faxes, it is likely there will be a bottleneck at the device. That can be a productivity killer for the rest of the office. Knowing the limitations of a multifunction printer (MFP) and how a dedicated desktop scanner can liberate your document digitizing is the first step in becoming a more productive office.
Mixed-Sized and Color Originals
With an MFP, you simply cannot scan mixed size documents very well. Scanning receipts involves a process of taping the receipts to a document, then scanning from the glass, which is frustratingly time consuming. Fujitsu document scanners can stack these types of documents in any order and the scanner will scan them fast, accurately and both sides in a single pass. In addition, all Fujitsu scanners will auto detect and scan color pages in color and BW pages in BW. This dramatically decreases file sizes.
What You Scan is What you Get with an MFP
Take the example of 50 pages that need to be digitized. If the scanner on the MFP captures bleed-through on the back side of the document or it comes in rotated upside-down because you forgot to manually rotate all documents upright, you will need an Acrobat Standard or Professional software package to be able to remove these unneeded documents before saving or emailing the file. Fujitsu auto rotates on the fly and allows you to rescan, add to the batch, rotate and delete unnecessary pages post-scan with the bundled PaperStream Capture software; no need for very expensive Adobe Acrobat Software.
Looking back to the 50-page example, if a misfeed is going to occur, Murphy says it will be on page 49 of 50. To fix the misfeed, you are required to reorder and scan all 49 documents before it can finish the final page to complete the job. The single most common culprit of a misfeed is two pages stapled together and overlooked prior to scanning. Fujitsu document scanners have a noise sensor that stops the scan when it hears a crumple and an Ultrasonic double-feed detection sensor. This means that a scan-stopping event, like stapled pages, will halt the scan to allow you to retrieve the misfeed and then continue scanning where you left off.
Scanned Documents can be Messy
MFPs have no additional document clean-up built into the software, meaning any document clean-up has to be done post-scan and page-by-page with image editing software. A dedicated document scanner offers the ability to view and edit the images using the scanning software. Fujitsu scanner advanced features include deskewing, despeckling, removing blank pages, auto rotating documents upright, cropping them down to size (even receipts), hole punch removal and bar code or patch code recognition to each scanned item. The time savings alone justify moving to a dedicated desktop scanning solution.
For more scanning advice, visit our YouTube Channel.
Subscribe to our Weekly Newsletter.
Follow us on Facebook.
Visit our Google+ Page.